PM at Hochschule Heilbronn | Flashcards & Summaries

Lernmaterialien für PM an der Hochschule Heilbronn

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TESTE DEIN WISSEN

Was ist bei einem Kick-Off Meeting zu beachten, um es erfolgreich zu machen?


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TESTE DEIN WISSEN

Get on the same page

Learning about your team 

Sort the admin 

Kick off event 


Get on the same page
Inform the Team, stakeholders, business owners,… involved people in this project


Including project charter or pp which covers top level points and objectives, roles, responsibilities


Point out what could go wrong, the risks


Get them on bord, how to work togehther as a team


Learning about your team
get to know the team


Do 1 on 1’s with the individuals


Find out what the people want to achieve on the project and personally


Showing that you actually care about your team, trust between the involved people


Sort the admin (Verwaltung sortieren) 
Get done project commercials, Budget set up, time schedule, risk register


Things that help you control and manage your project


Get this set up right from the start otherwise you have to spend many hours during the project


getting this thing setted up


Kick off event
Social event or team building event with the people involved in the project


Point out that project started


Going through the pp presentation, documents


Or have a lunch to kick off as a team togehther


Without the kick off, there are some open questions


have we started yet? or not? when do i have to start?

Lösung ausblenden
TESTE DEIN WISSEN

Project Delivery Stakeholder

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TESTE DEIN WISSEN

Responsible to deliver the project/system;
e. g., projectteam, contractor(Bauunternehmen)


Importance: responsible for ensuring that everything is carried out, execution and planning the project
without the contractor, projet can not be carried out, find who wants to do the project with you

high influence and high importance

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TESTE DEIN WISSEN

Project Usage Stakeholders

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TESTE DEIN WISSEN

They will directly or indirectly use the project products/outcome;
e. g., business people using an office building


Importance: low/unknown/some influence and importance

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TESTE DEIN WISSEN

Product Support Stakeholders

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TESTE DEIN WISSEN

Responsible that the project product/system is available for use by the usage stakeholder;
e. g., maintenance people (Wartungspersonal)


Importance: very important bc system has to be available constantly

significant importance and some influence

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TESTE DEIN WISSEN

Funding Authority Stakeholders

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TESTE DEIN WISSEN

Responsible for the outcome of the project, granting approval for release of funding(Finanzierung) and provision of resources, e. g.,  company executives, creditors and investors, shareholders 


Importance: executives, creditors and investors, shareholders
Significant, bc Otherwise there is no money to finance the project

significant importance and significant influence

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TESTE DEIN WISSEN

Contributor Stakeholder

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TESTE DEIN WISSEN

Providing(bereitstellen) inputs and services. 

While output delivery stakeholders are committed to the success of the project, the main concern of contributors(mitwirkende) is meeting the specific productor service obligation (Erfüllung der spezifischen Produkt- oder Dienstleistungsverpflichtung),
e. g., suppliers, servicegroups


Importance: important bc without suppliers, for ex the house can not be build

some influence and significant importance

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TESTE DEIN WISSEN

Review/Audit Stakeholder

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TESTE DEIN WISSEN

Groups or organizations who review the project deliverables to ensure the quality of work including compliance with processes,
e. g., architecture (ortechnical) review groups, fire marshall


Importance: very important bc for ex if a house does not provide fire protection regulations, a fire marshall or other review
groups do not allow the house to be opened

high influence and high importance

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TESTE DEIN WISSEN

Process and Outcome Affected Stakeholder

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TESTE DEIN WISSEN

Stakeholders affected by the execution and the outcome of the projects,
e. g., neighbours of an infrastructure project, media, unions/bargaining units, competitors


Importance: if a company wants to build a new factory with dangerous fumes and hast o cut down a forest in need oft he
space, media could report badly about the company and maybe some green oriented stakeholder could quit then

little/unknown influence and little importance

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TESTE DEIN WISSEN

Related Project Stakeholder

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TESTE DEIN WISSEN

Other, related projects (internal and external) that may impact the project team‘s ability to achieve the project objectives


Importance: Very important bc the focus should be on one specific project, otherwise there could happen mistakes when
one person swaps two projects

some/little influence and some importance


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TESTE DEIN WISSEN

Sponsor

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TESTE DEIN WISSEN

The person that provides the
financial resources
in cash or
in kind, for the project.


The project sponsor typically also
gives institutional support based
on the position in his organization.

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TESTE DEIN WISSEN

Project Team

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TESTE DEIN WISSEN

The group that is performing
the work
of the project.

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TESTE DEIN WISSEN

Complexity 

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TESTE DEIN WISSEN

Complexity is a character of a system defined by the type and number of relations existing between the elements 

Komplexität ist ein Charakter eines Systems, der durch die Art und Anzahl der zwischen den Elementen bestehenden Beziehungen definiert ist,


Obj

Rel

Subj

Dyn



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Q:

Was ist bei einem Kick-Off Meeting zu beachten, um es erfolgreich zu machen?


A:

Get on the same page

Learning about your team 

Sort the admin 

Kick off event 


Get on the same page
Inform the Team, stakeholders, business owners,… involved people in this project


Including project charter or pp which covers top level points and objectives, roles, responsibilities


Point out what could go wrong, the risks


Get them on bord, how to work togehther as a team


Learning about your team
get to know the team


Do 1 on 1’s with the individuals


Find out what the people want to achieve on the project and personally


Showing that you actually care about your team, trust between the involved people


Sort the admin (Verwaltung sortieren) 
Get done project commercials, Budget set up, time schedule, risk register


Things that help you control and manage your project


Get this set up right from the start otherwise you have to spend many hours during the project


getting this thing setted up


Kick off event
Social event or team building event with the people involved in the project


Point out that project started


Going through the pp presentation, documents


Or have a lunch to kick off as a team togehther


Without the kick off, there are some open questions


have we started yet? or not? when do i have to start?

Q:

Project Delivery Stakeholder

A:

Responsible to deliver the project/system;
e. g., projectteam, contractor(Bauunternehmen)


Importance: responsible for ensuring that everything is carried out, execution and planning the project
without the contractor, projet can not be carried out, find who wants to do the project with you

high influence and high importance

Q:

Project Usage Stakeholders

A:

They will directly or indirectly use the project products/outcome;
e. g., business people using an office building


Importance: low/unknown/some influence and importance

Q:

Product Support Stakeholders

A:

Responsible that the project product/system is available for use by the usage stakeholder;
e. g., maintenance people (Wartungspersonal)


Importance: very important bc system has to be available constantly

significant importance and some influence

Q:

Funding Authority Stakeholders

A:

Responsible for the outcome of the project, granting approval for release of funding(Finanzierung) and provision of resources, e. g.,  company executives, creditors and investors, shareholders 


Importance: executives, creditors and investors, shareholders
Significant, bc Otherwise there is no money to finance the project

significant importance and significant influence

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Q:

Contributor Stakeholder

A:

Providing(bereitstellen) inputs and services. 

While output delivery stakeholders are committed to the success of the project, the main concern of contributors(mitwirkende) is meeting the specific productor service obligation (Erfüllung der spezifischen Produkt- oder Dienstleistungsverpflichtung),
e. g., suppliers, servicegroups


Importance: important bc without suppliers, for ex the house can not be build

some influence and significant importance

Q:

Review/Audit Stakeholder

A:

Groups or organizations who review the project deliverables to ensure the quality of work including compliance with processes,
e. g., architecture (ortechnical) review groups, fire marshall


Importance: very important bc for ex if a house does not provide fire protection regulations, a fire marshall or other review
groups do not allow the house to be opened

high influence and high importance

Q:

Process and Outcome Affected Stakeholder

A:

Stakeholders affected by the execution and the outcome of the projects,
e. g., neighbours of an infrastructure project, media, unions/bargaining units, competitors


Importance: if a company wants to build a new factory with dangerous fumes and hast o cut down a forest in need oft he
space, media could report badly about the company and maybe some green oriented stakeholder could quit then

little/unknown influence and little importance

Q:

Related Project Stakeholder

A:

Other, related projects (internal and external) that may impact the project team‘s ability to achieve the project objectives


Importance: Very important bc the focus should be on one specific project, otherwise there could happen mistakes when
one person swaps two projects

some/little influence and some importance


Q:

Sponsor

A:

The person that provides the
financial resources
in cash or
in kind, for the project.


The project sponsor typically also
gives institutional support based
on the position in his organization.

Q:

Project Team

A:

The group that is performing
the work
of the project.

Q:

Complexity 

A:

Complexity is a character of a system defined by the type and number of relations existing between the elements 

Komplexität ist ein Charakter eines Systems, der durch die Art und Anzahl der zwischen den Elementen bestehenden Beziehungen definiert ist,


Obj

Rel

Subj

Dyn



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